However, advanced OCR programs are minimizing the conversion error occurrence rate with each version upgrade, and are now highly reliable and cost-effective. If the original document is handwritten, torn, smeared, old, coffee-stained or has any sort of marks that prevent easy content recognition, the machine will have difficulty “reading” and translating it into an accurate electronic version of the file. Though OCR technology has much improved since its beginnings, errors still occur. Once the scanning is finished, the OCR algorithm replicates each character one by one and then reassembles the whole document with one important difference – the text is now extracted from the image and editable. In an OCR program, what starts as a block of text separated from other formatting features, becomes a line of text, then words, and finally individual characters. But for computers, it’s not as straightforward.Įssentially, OCR technology helps computers break down a document’s structure into elements that can be deciphered. If we see letters, numbers, symbols, and images we understand them. From Desk to Desktop: How OCR Works?įor humans, it makes no difference whether a document is a scanned, image-based file or any other digital file format. That’s when OCR stepped onto the stage and forever changed the way we deal with documents. Nevertheless, a need for technology that could turn those scanned, image-based documents into searchable and reusable files soon emerged in an attempt to make office work even more efficient. With the introduction of scanning devices and the concept of a paperless office, businesses were able to save time and cut down on operating costs significantly. Simplified viewing and sharing: Electronic documents can be viewed and shared an unlimited number of times without ever leaving the office desk. Furthermore, administrators can encrypt the data and deny access to files with just a few clicks. This makes them a lot more secure from natural disasters. Improved security: Digital documents can be easily backed-up on multiple drives.Better management: Creating electronic folders and organizing digital files is infinitely more efficient than dealing with paper.More space: A large amount of paper can take up lots of space, while the same amount of digital documents can fit on one hard drive and still leave room for more!.No more visits to the archive room and wasting time searching for the specific paper document. Easier retrieval of data: The information is easily accessed via computer networks and/or internet by anyone with proper credentials.Top 5 benefits of turning physical documentation into digital libraries are: Scanners and image-capturing devices were introduced with one goal in mind: to turn paper documents into electronic file formats that can be stored electronically. The process is quite simple, easy to manage, and can take just a few seconds. Most notably, OCR technology does more than simply read the fonts from scanned documents or digitally captured images – it can recognize line breaks in the document, split up columns, turn images into graphics, allow you to search the text by keyword, allow document editing, etc. Optical Character Recognition is widely used for digital replication. All output content is only saved locally on your device.Do you want to make a digital format out of the hard copy of any document? If you do, OCR (abbreviation for “Optical Character Recognition”) technology is what you need. We take your privacy and security very seriously, so the app will not transmit any text, images, or files you input. ScanBox is free to use, no scan limitation and most of its features will only run locally on your device. With this feature, you can easily convert large volumes of image into a editable text, making it easier to store, search, and share. This feature can be especially useful for users who need to process a large number of image documents. ScanBox also allows you to customize the PDF output by adjusting settings such as image resolution, color mode, page number. Save your scanned documents as PDF files. Automatically detect the edges of the document and crop it accordingly, ensuring that the scanned output is clean and professional-looking. This means you can easily copy and paste text from the scanned documents, making it easy to translate, edit and share the content to what ever you needed. With accurately OCR function, ScanBox can recognize text within scanned images and convert it into editable text. Whether you need to digitize receipts, contracts, letters, or any other document, ScanBox has got you covered. With ScanBox, you can recognize text within scanned images and generate your documents with just a few taps on your phone, which can help improve efficiency and save time.
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